INSCAPE EDUCATION GROUP

Policy and Procedures for Admission into Design Programmes        R1.4

                                                                                                  2011/08/24

Admission Policy

Inscape Design College is registered to offer higher education diploma and degree programmes in Design.

Legislation requires that applicants wishing to enrol in a higher education programme meet certain minimum criteria.

Inscape will also admit applicants via CAT and RPL assessment. 

Applicants who have successfully completed Grade 12 with the subjects: art or Design and preferably mathematics (or similar) usually have a suitable academic background for admission to a Design programme, but each applicant is interviewed and each is considered on individual merit. 

A person who does not have Grade 12 art but who has a developed artistic talent and problem solving ability may be admitted to the Design Foundation access programme.

Student access, redress and equity

Admission Procedures

legislative requirements

In terms of current legislation[1], applicants wishing to enrol in a higher education programme must meet the following minimum criteria:

· to enrol in a Bachelors degree in a Design programme “the minimum admission requirement is a National Senior Certificate (NSC) as certified by Umalusi with an achievement rating of 4 (Adequate Achievement, 50-59%) or better in four subjects chosen from the following recognised 20-credit NSC subjects (the designated subject list).” The certificate must state that "the candidate meets the minimum requirements for a degree...".

· to enrol in a Diploma in a Design programme “The minimum admission requirement is a National Senior Certificate (NSC) ... as certified by Umalusi, coupled with an achievement rating of 3 (Moderate Achievement, 40-49%) or better in four recognised NSC 20-credit subjects.” The certificate must state that "the candidate meets the minimum requirements for a diploma...".

If at enrolment, the applicant does not meet the requirements for admission into the degree programme, s/he will be enrolled by default into the diploma programme.  If it is subsequently found that the student does not qualify for admission into the diploma programme, Inscape shall not be permitted to award a qualification that will be recognised by the Department of Education as a valid qualification.

application

The attributes sought in an applicant for a Design programme are: the ability to communicate well, an inquiring mind, problem solving abilities, personal discipline, creativity, an aesthetic sensibility and perhaps most important, the right attitude.

• Applicants to our Design programmes complete a Selection Application Form and submit it with the required ‘portfolio’ of six drawings.
• If the form received is incomplete or requires additional drawings, then the college secretary informs the prospective student.
• Selection Application Forms details are captured onto the database and the form is forwarded to the college principal.
• The college principal considers the application.
• If the principal is satisfied, college secretary contacts the applicant to book the interview with the principal. The applicant must bring a copy of their ID book and NSC/Grade 12 certificate to the interview.
• Before the interview the applicant completes the Interview Application Form.
• After the interview, the principal indicates on the Form whether or not the student is approved for enrolment.
• If the interview is successful, the college secretary issues the prospective student with an Acceptance letter, the appropriate Contract of Enrolment form, the Debit Order & Credit Card Authority forms and a bank deposit form.

enrolment

· The prospective student completes the Contact of Enrolment in full and, if they are under the age of 21, it must be co-signed by their parent or guardian,

· The applicant returns the Contact of Enrolment form and, if necessary the Debit Order & Credit Card Authority forms, together with proof of payment of the enrolment fee, and two ID photos to the college,

· Once completed, the Contract of Enrolment checklist is checked by the college secretary and submitted to the financial officer together with proof of payment of the enrolment fee,

· The financial officer receipts enrolment fee and capture the details thereof on the Contract of Enrolment,

· The student’s details are captured on the enrolment register and onto the accounting program and database.  The Contract of Enrolment is scanned and loaded into the database,

· The Confirmation of Enrolment letter is generated from the database program and this together with a copy of the Contract of Enrolment are either given or posted to the student,

· The original Contract of Enrolment is sent to the head office for archiving,

· Contracts of Enrolment that have been faxed to the college are replaced with the original documents when the student starts classes,

· If they have not done so before, students bring a certified copy of their Grade 12 / National Senior Certificates to the college secretary during orientation week. The college secretary checks that she has received all matriculation certificates and files them with the first year students’ Contract of Enrolment by the end of February each year.

The process from enquiry to enrolment is captured in the following workflow diagram:

Course Enquiry
enquirer				ï
phone	post/fax	walk-in	digital
ò	ò	ò	ò
first point of contact
& record enquirer on lead form > career advisor
& provide initial support to enquirer
& refer enquirer to career advisor
ò		ò
career advisor
& provide career counselling				ð
& provide 'application for interview' info
& capture enquirer's details on ICAS
& enquiry follow-up: SMS, email, phone (post?)				ð

Design Selection Application Form
applicant				ï
phone	post/fax	hand-in	digital
ò	ò	ò	ò
receptionist
& check for completeness (addit info reqd?)				ð
ò		ò
campus principal
& approve / reject for interview
ò		ò
campus administrator
& schedule applicant for interview
& update interview schedule on Google docs
& advise applicant by SMS / email & phone				ð
Design Interview
applicant				ï
in person		digital
& undertake entrance test
ò		ò
campus principal
& interview applicants
& decide successful / unsuccessful
& convert enquirer into applicant on ICAS
& convert enquirer into applicant on Google docs
ò		ò
receptionist		campus principal
& accept letter, email		advise unsuccessful		ð
& enrolment form etc
ò
career advisor
& follow-up applicant until enrolment				ð

Design / olearn Enrolment form
applicant				ï
fax	post	hand-in	digital
ò	ò	ò	ò
receptionist / olearn logistics
& check that all docs & info on docs supplied				ð
	ò
campus ops admin / olearn logistics
Within one day of receipt of documentation:					Invoicing and receipting can only be done in Jan for Jan intake and July for July intake on ICAS.
( & if on ICAS, convert applicant to enrolment )
& register applicant on ICAS (incl acc payer)
& capture on enrolment register on Google docs				ð
& issue / email confirmation of enrolment & SMS				ð
& give / send copies of original docs to student				ð
& send welcome & what's next letter to student				ð
& issue student card
& (student assist) scan relevant docs into ICAS
& email new student ICAS no to Accounts
	ò
accounts dept
& check that all acc payer details captured
& invoice account payer				ð
& receipt enrolment fee
& update Student Register on Google Docs
(& if necessary, process deb ord / cr card)
	ò
campus ops administrator
& send all original docs to archiver in Pretoria
	ò
archiver
& store original docs

end

proposed amendments in red

changes since previous release in blue

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[1] Department of Education (2005). Minimum Admission Requirements... Pretoria: DoE