INSCAPE DESIGN COLLEGE

Policy & Procedures for Certification                                        R1.0

                                                                                         2006/03/10

DESIGN PROGRAMMES

Certification Policy

Inscape manages all documents and records that relate to requirements of the Inscape Quality Management System including:

· Student records (including certificates)                                                                           

· Staff records                                                                                                                                     

· Management system records                                                                                

· Department of Education records                                                            

· HEQC records                                                                                                         

· SAQA records                                                                                                                                                                                                                                                                                                                

Document and record management activities ensure the following:

• appropriate documents are reviewed and approved by authorised personnel prior to issue and use,
• pertinent issues of appropriate documents are available at all locations where they are required,
• obsolete documents are removed from all points of issue or use,
• changes made to documents are identified in the document or attachment, and all such changes are approved by authorised personnel prior to being implemented,
• all records are readily retrievable, and kept in a manner so as to prevent loss or deterioration,
• no records are destroyed without prior approval of authorised personnel,
• control of records includes identification, collection, indexing, access, storage, maintenance and disposal.

Certification Procedures

All mark sheets are stored in a secure place, accessible to the lecturers and to the principal as soon as possible after marking.  They are then captured electronically and uploaded into a purpose-written database to produce students' academic records and transcripts.

Students' academic records are saved electronically and stored in a secure place.

A unique design was developed specifically for the Inscape Qualification.  The master artwork for the documents is archived and a new batch of sufficient certificates is printed each year.  Every certificate is an original laser-printed full colour document which contains the students’ details as part of the artwork. 

At graduation, the successful graduates’ certificates are signed and dated by the college principal.  As an added security feature, a foil seal is embossed with the Inscape insignia and this is attached over the certificate to cover the words: “This is not a valid document if this phrase is not covered by the embossed Inscape College seal”

A duplicate certificate bears a reference to the fact that that is a duplicate document.  A duplicate may only be issued after the requisite application form and administration fee has been lodged with the college.  The certificate information is retrieved for the academic records database.

DRAUGHTING AND DECORATING PROGRAMMES

Certification Policy

Under development

Certification Procedures

Under development

end