INSCAPE DESIGN COLLEGE

Policy and Procedures for Student Competitions                                    R1.1

                                                                                                  2006/06/06

DESIGN PROGRAMMES

Competitions are an important part of the Inscape syllabus.

They expose students to the realities of the world outside the college

Relevant competitions are integrated into the syllabus

Policy with regard to Competitions

Students may be expected to participate in one or more competitions each year, provided that the Programme Co-coordinator believes that they may be accommodated into the existing timetable.  The lecturers will obviously also assess the benefits to both the students and the college of participation before incorporating such competitions.  In these cases the Academic Manager must be advised of such decisions.

When a competition is included in the syllabus, the sponsoring company must enter an agreement with Inscape wherein it agrees that the students interests will not be compromised (students retain their rights to their work unless an agreement is entered into where the student receives fair compensation)

The results of successful competitions will, where appropriate, be used for marketing and promotion purposes where deemed suitable by the Principal.  The sponsor of the competition will be encouraged to make a donation to the college, typically in the form of a contribution to the resource centre, in the event that one of its students is a winner.

Procedures for Competitions

When the college is approached by a person or company (organiser) proposing to offer a competition to Inscape students, or someone at the college proposes that Inscape students participate in a competition, four steps are required:

¨ The brief for the competition must be clearly detailed on the Inscape Competition Application form, or professionally formulated by the organiser, in writing, providing at least the information on the Inscape Competition Application form and this submitted to the relevant Programme Co-ordinator,

¨ The Programme Co-ordinator must consider the proposed competition to establish 1) its relevance to the programme, and 2) whether it can be accommodated in the syllabus,

¨ If the competition is to be held, an agreement must be entered into between Inscape and the organiser - unless the competition is a recognised competition, run by a reputable company – wherein the organiser undertakes to 1) brief the students, 2) monitor the students progress (on at least one occasion during the design process), 3) assess the students presentation upon completion and 4) award a suitable reward to the winning student(s).  Inscape undertakes to direct the students throughout the design process and ensure that the students present acceptable designs to the organiser,

¨ The organiser and the college must perform the commitments undertaken in the agreement above.

Where Inscape students undertake competitions outside the syllabus but in their capacity as Inscape students, the college expects the organiser not to abuse the fact that students may be naïve with regard to contracts and remuneration.

Where the services of Inscape students are employed by a company or individual outside the college syllabus, such work should not be undertaken free of charge; students must be compensated for materials and consumables used and must be paid a fair ‘student’ fee for their efforts.  This is to prevent exploitation of students who are often easy prey as cheap labour.

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GENERAL COMPETITION AGREEMENT

Agreement between Inscape Design College, Client (the client) and Inscape students.

Inscape Design College is responsible for the following:

o The college can only accept an ‘outside brief’ when the nature and timing of the brief is similar to that of the corresponding brief in the syllabus;

o Inscape shall be responsible for ensuring that the students undertake the brief with the required level of professionalism and completeness;

o The college shall ensure that the students maintain the timing of the brief and complete it by the agreed deadline.

Theses are the client’s responsibilities:

o The client shall agree on the nature and extent of the brief with the relevant lecturer a minimum of 2 weeks before the students are briefed;

o A representative of the client shall brief the students, providing them with a written brief, explaining the client's mission, product or service and market;

o The specific requirements shall be detailed in the brief;

o The client representative shall maintain contact with the students to evaluate and crit. the students concepts on at least one occasion;

o On completion of the competition, the client shall judge the students’ submissions and choose a winner. (In the event that no work is found to be satisfactory, that fact shall be agreed with Inscape)

The students undertake to do the following:

o The students will interpret the requirements of the brief, research the subject matter, conceptualise and propose solutions to the client, develop the accepted concept into a final proposal;

o The winner must complete the chosen solution to the full satisfaction of the client.

The client shall award a prize to the winning student/s as follows:

o The prize shall be in the form of product, service or money to the minimum value of R 1000 (unless the brief is undertaken pro bono as a social responsibility project).  The agreed prize appears under “specific” below.

o Such prize shall be received by the student within 30 days of the winner having been selected by the client;

o The client shall also make a contribution to the Inscape resource centre in the form of a library book, or similar, worth about R 500, or a monetary contribution to the value of about R 500

The concept and design work produced by the students in response to the brief remains the property of the students unless, under a separate agreement between the student/s and “the client”, the student agrees to cede their ownership over the concept and design.

AGREEMENT SPECIFIC TO THIS PARTICULAR COMPETITION

Agreement between Inscape Design College, Client (the client) and Inscape students.

It is agreed that Inscape students will conceptualise and design the full new logo or logotype for the client to be used in the client’s corporate identity, stationery, packaging etc

The students will also conceptualise and design the packaging for eight products identified by the client.

The students will also propose a new slogan for the client.

The client will award a prize to the value of R 4000 to the winner.

The above agreed to and signed by:

Lecturer representing Inscape and its students                                                         Date               

Representative of Client                                  Position                    Date